Tents can be a
great addition to an outdoor event for many reasons. Not only can they greatly
enhance the appearance of your event, they can also greatly increase the comfort
of the event by sheltering you and your guests from the elements.
Tents are available in a
variety of sizes ranging from 10' x 10' to infinity in a variety of colors
ranging from solid white to two color stripe.
TYPES OF TENTS
There are 5 main types of tents available;
Canopies and Pop Up
Canopy Setup Instructions
EZup Setup Instructions
These tents are very
lightweight and are designed to provide only shade or protection from light
rain. They are constructed of a metal tube frame and a poly tarp for the top
cover held on with small ball bungee's. These tents are designed for customer
set-up, and we do not offer installation of these units. Perimeter
staking is required for standard canopies and side walls are not
available. This type of tent is good for grill setups, back yard parties,
graduation parties, covering a buffet area, or for seating shade for smaller
Pop up canopies (EZ up) are
similar to the design of a small frame tent using a collapsible aluminum frame
which does require staking. Neither of these lightweight tents are suitable for
heavy rains or high winds and usually do not have sidewalls.
These small, lightweight tents are made of a reinforced vinyl stretched over an
aluminum frame. Since they have no center poles, the inside area is
unobstructed. Depending upon their construction, and due to their lightweight
sturdy frames, minimal staking is required and they are perfect for installation
in areas where staking is not practical, i.e. patios, decks, driveways, etc.
(There is minimal damage to lawn installations as well...)
These tents are usually constructed of reinforced vinyl stretched over a
sectional, tubular aluminum frame. They are normally used for weddings,
parties, sales or information booths and vendor booths. They can also be placed
end to end for use as a covered walkway or to create a longer tented area. This
type of tent requires staking or weighting.
This traditional style tent is
supported by perimeter poles and center support poles. This type of tent
requires staking around the perimeter of the tent. (Be sure you have an
additional 8' to 10' of space in addition to the tent size for staking.
Clear Span Tents
This type of tent is relatively
new to the industry. They are designed as a self supporting tent structure with
no center poles. They are sized usually from about 50 ft wide to 200 ft wide,
and able to be made almost any length. This type of tent needs to be placed on
almost flat ground. It is designed to seat many people but are usually expensive
because of the labor involved to erect.
The type and size of tent you select will depend upon your intended use and your
available space. Your cost will depend mainly upon the size and type of tent
When considering the placement of the tent, try to select a level area and make
sure that you are not placing it in a low area where water will flow or
accumulate if it should rain. If staking is required, be careful of the unseen
underground factors that may affect the tent placement, i.e. sprinkler systems
(checking the sprinkler timers is not a bad idea either), gas and water lines,
and telephone and electrical conduit or wires. In most municipalities the local
utility companies will be happy to visit the site and mark the locations of
their pipes, wires, etc. Customer is responsible for any locating of
underground utilities and permits if required. If electrical service is required
to the tent for lighting, etc. try to locate the tent in an area where power can
be easily accessed and run to the tent. Electrical generators are also
available for areas where electrical power is not readily available.
Depending upon your intended tent use, following are some accessories you may
want to consider...
Sidewalls - Solid and windowed sidewalls are usually available
for most larger tents. Some windowed sidewalls are rather detailed in design and
offer an upscale appearance.
Pole Curtains - Pole curtains
cover side poles and really dress up a tent, especially a wedding tent. There
are 2 styles, white vinyl and white cloth.
- Depending upon the expected ambient temperature, these options can greatly
increase the level of comfort. (Tent sidewalls are needed when either of these
options are used.)
Dance Floors -
This accessory is highly
recommended if dancing is an available activity. We have specialty floors for
Lighting can be used for
practical application (like to see what you are eating) or to create a desired
effect or mood.
What are the costs?
Canopies are priced customer installed. Instructions are supplied with
canopies. Tents are priced as setup and taken down. Customer will incur an
extra charge if canopies are damaged during the rental.
How early will they
set up? Setup
will usually be the day before the event, sometimes sooner, depending on our
schedule. Setup time will be coordinated a few days before the event.
When will they tear
down? Be sure to
allow sufficient time for your guests and suppliers to leave before the tent
comes down. Please allow time for tent to dry in case of rain. Tents can not be
taken down wet. Make sure all items other than Main Events are removed from the
tent before taken down.
Prior to the delivery and set-up of the tent it is not a bad idea to measure the
area and create a diagram indicating the placement of the tent. It is also wise
to have someone onsite when the tent arrives and during set-up to make sure the
tent is set-up in the proper place.